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Vedacit Case: Governance and Efficiency in Registrations with MDM Redesign

Vedacit, a national leader in chemical solutions for the construction industry, with involvement in major projects such as the Itaipu Power Plant and the Octavio Frias de Oliveira Cable-Stayed Bridge, has decided to take a strategic step in master data management to support its operations with even greater quality and control.

Challenge: transforming the registry into a structured governance process

In February 2022, CH Master Data | Astrein was hired to conduct the mapping and redesign of the MDM (Master Data Management) registration processes, with the aim of raising the level of data management maturity and preparing Vedacit for the challenges of expansion, auditing, and compliance.

Project scope and objectives

The project focused on transforming the registration process—previously operational—into a strategic data governance function. Key deliverables included:

  • Complete mapping of the current registration scenario (AS IS) of employees, suppliers, consumer items and production items

  • Process redesign (TO BE) based on best market practices

  • Implementation of data governance and compliance processes for auditing

  • Creation of operational manuals for redesigned processes

  • Definition of those responsible for each stage of the registrations

  • Review of integration with systems such as JDE and other corporate platforms

  • Support for the Data Journey, aligned with Supply Chain, Tax and Controllership initiatives

Main improvements implemented

  • Automation of flows and sequencing between steps

  • Systematized conditional rules

  • Automatically filling in information and applying selection combos

  • Access control by user profile

  • Full process traceability, with complete audit trail

  • Time control by stage and failures, with recorded reasons

Benefits achieved

  • Reduction in processing time

  • Increased control and visibility over the registration process

  • Reduction of errors and inconsistencies in data

  • Complete and detailed documentation of the registration processes

  • Revised and optimized master data for auto-population

  • Requirements basis for future acquisition of a new registration system

Result

With the consultancy completed, Vedacit began using the documentation and best practices as a foundation for future projects—both in MDM systems and in management, supply chain, tax, and controllership. The company strengthened its data governance and achieved a new level of digital maturity.

Transform your processes with CH Master Data | Astrein

📧 Email: contato@chmasterdata.com 📞 WhatsApp: (11) 2824-5148

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