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Atvos Case Study: How Standardized Records Boosted Compliance and Productivity in the Supply Chain

Atvos is one of Brazil's largest ethanol producers, with nine agro-industrial facilities in four states (SP, GO, MT, and MS). The company stands out for its clean and sustainable energy production, with:

  • More than 10 thousand members;

  • 100% automated harvest;

  • Capacity to grind 36 million tons of sugarcane;

  • Production of over 700 thousand tons of VHP sugar and 3 billion liters of ethanol;

  • Generation of more than 3.1 thousand GWh of electrical energy from biomass.

The Challenge

With the planned implementation of SAP ERP, Atvos needed to ensure tax compliance for its database. In 2017, it hired CH Master Data | Astrein to review the tax classification of over 70,000 items.

In 2018, the partnership was expanded to include a project to streamline and standardize the technical descriptions of the most frequently used items, including stocks and strategic materials, aiming to improve the quality of information and enable operational advances.

The Solution: Data Quality with an Expert Platform

Using CH Master Data | Astrein's specialized software, more than 20,000 materials were standardized using consistent technical and administrative standards. Additionally:

  • The descriptions have been enriched;

  • Generics and duplicates have been eliminated;

  • The system started to make data available directly to SAP.

This advancement enabled centralized supply management, improved negotiations with suppliers, and significantly reduced costs from dispersed acquisitions.

Strategic Results

  • Estimated savings of between 5% and 10% on annual purchases, with fewer emergencies;

  • Expansion of supply contracts and gains from scale;

  • Reduction of stocks, increase in turnover and improvement in relationships with suppliers;

  • Mitigation of tax risks, avoiding fines and penalties.

Expansion into Services

In 2019, the project progressed to service items including:

  • Over 1,000 descriptions cleaned up;

  • Revised tax framework in accordance with Complementary Law 116/2003 and NBS;

  • Implementation of an integrated registration flow with SAP, including tax and accounting assessment.

Success Factors

The project's success was due to the commitment of both teams (Atvos and CH Master Data | Astrein), in addition to:

  • Support from senior management;

  • Active involvement of the Technology, Registration, Tax, Purchasing and Controllership areas;

  • Strong governance and alignment between processes and operations.

Consolidated Benefits

  • Tax compliance ensured with correct classification of NCMs and services

  • Reduction of rework, returns and operational failures

  • More strategic and centralized purchasing

  • More effective planning with structured data

  • Improved supplier and contract management

  • Solid basis for indicators and decision-making

Want to achieve this level of excellence in master data management? Contact CH Master Data | Astrein and find out how we can help your company achieve greater productivity and tax security.

📞 Phone: (11) 2824-5148📧 Email: contato@chmasterdata.com

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